2020 AUGUST RGVBA PARADE OF HOMES PARTICIPATION AGREEMENT
RGVBA, Inc. 419 Nolana, Ste C • McAllen, TX 78504
Office: (956) 686-2932 • Fax (956) 668-9705 • Email: firstname.lastname@example.org
In order to be eligible to participate in the Parade of Homes, the builder, developer, or other participant must be a member in good standing
(a member in good standing means that dues are paid by the entry deadline as applicable and that there are no current or pending felony conviction charges).
In signing this agreement, members agree to abide by the following rules and regulations:
1. ENTRY DEADLINES AND FEES - (See Addendum to Entry Fees)
The entry deadlines for the Parade of Homes are as follows:
Early Registration ($3,000 per house) on or before October 31, 2019.
Standard Registration ($3,100 per house) from Nov. 1 - Nov. 30, 2019.
Late Registration ($3,200 per house) from Dec. 1 - Dec. 30, 2019.
Final registration ($3,400 per house) from Jan. 2 - May 22, 2020.
NO ENTRIES WILL BE ACCEPTED AFTER MAY 22, 2020. Entry fees must be paid in one payment and by one party. Each home in the Parade requires a separate entry form.
THE RGVBA RESERVES THE RIGHT TO ADD ADDITIONAL ENTRY FEES FOR HOMES THAT ARE ADJACENT TO OR CONTIGUOUS TO THE OFFICIAL HOME ENTRY
ADDENDUM TO 2020 AUGUST PARADE ENTRY FEES AS APPLICABLE
I.) If nothing has changed and the builder still wants to put the original home in the Parade—
a.) The information on their entry form will need to be verified as still valid, especially the price and category that the home is in, since many improvements could have been made during the extra time that was given.
RATE: The rate that applies is the rate that was paid at the time of the original entry.
II.) If the builder no longer has the home available and wants to switch to another home (and possibly another category), this will be allowed.
RATE: The rate that applies is the rate that was paid at the time of the original entry.
III.) If the builder no longer has the home available or does not want to participate in the Parade—
a.) They can have the option of transferring their payment to an entry for next year’s Parade. If they paid a late entry fee this year, the balance will be returned to them since they would be paying the early entry fee next year.
RATE: They would receive the difference between what was paid this year and the early entry fee for next year (subject to change).
b.) If the builder does not want to participate and is wanting his/her money back, they will receive all but a $500 fee for the Association’s Parade advertising expenses already paid for this year’s Parade.
RATE: They would receive whatever they paid less $500.
IV.) If a builder that is already in the Parade wants to add additional homes, they will be allowed and will pay the same rate as their original entry (discount for multiple entries applies). Deadline is May 22.
RATE: The fee is the same as their original entry (discount for multiple entries applies).
V.) If a new builder wants to join the Parade, the fee is the final entry fee that was applied to other participants who entered during the final entry fee stage. Deadline is May 22.
RATE: The fee is $3,400 per home (discount for multiple entries applies).
2. MEMBERS IN GOOD STANDING
I understand that all builders or developers who have an active ownership
interest in the Parade of Homes entry house, must be members in good
standing of the Rio Grande Valley Builders Association (RGVBA) and adhere to
membership guidelines for participation.
3. ENTERING A HOME IN THE PARADE
My home entry is new, has never been occupied, and will be staffed and open for public viewing during all Parade hours. I also agree that my home will be complete and ready for showing by JULY 29, 2020 to qualify for judging. The same model home can be entered to the Parade for a maximum of two years.
4. REMOVING A HOME FROM THE PARADE
I agree that the pullout date for removing my entry from the Parade of Homes is MAY 22, 2020. After that date, my entry fee will not be returned. A WRITTEN NOTICE MUST BE RECEIVED BY THE RGVBA OFFICE ON OR BEFORE MAY 22, 2020, and a refund will be issued for cancellation minus a $500 administration fee per entry. There are no exceptions to this rule!
5. HOMES “UNAVAILABLE FOR VIEWING”
If my home will be incomplete, unsafe, or not available for viewing by the first day of the Parade, notice must be given to the RGVBA by JUNE 17, 2020, and I agree to have my home removed from all advertising material and/or banner the home in the Parade Guidebook as “unavailable for viewing.” If my home is not complete on Saturday AUGUST 1, 2020 I will not put up any related Parade signage, and I will place a sign at the home, instructing the public that it is “unavailable for viewing.” This sign will be provided by the RGVBA at an additional fee. Failure to place this sign may result in the loss of my participation privileges in future Parade of Homes.
6. CERTIFICATE OF OCCUPANCY
A “finished” house is one on which the builder has secured a certificate of occupancy from the city and which meets all mortgage appraisal standards. This includes all plumbing, all floors coverings, paintings and staining, carpentry, etc. If I cannot secure a certificate of occupancy for any reason, I will notify the RGVBA before JULY 29, 2020. If my home is completely finished, and except for electricity, does not have final hook-ups to sewer, water or gas, the house may still be shown, if no safety hazards are presented, and the RGVBA is notified. Cooling and electricity must be provided to the home. Additionally, a driveway or boardwalk must be in place to provide safe access to the home. A copy of the certificate of occupancy must be turned into the RGVBA in order to participate in the Parade. Parade materials will only be given with certificates of occupancy.
7. PUBLIC SAFETY
I will ensure that the grounds surrounding my Parade entry, within my control, are neat, orderly and free of hazards to the public.
8. LIABILITY INSURANCE
I agree to carry liability insurance on all my Parade entry homes from AUGUST 1 through AUGUST 9, 2020. I understand that a copy of this certificate of insurance is a requirement for entry and that the certificate must be submitted on JULY 29, 2020 before materials for the Parade are distributed.
9. GUIDEBOOK ART PROOFS
Proofs for the Parade Guidebook must be approved by the builder or his/her representative digitally or in paper form and must be approved by JUNE 17, 2020. If proofs are not returned, any mistakes in the printed book will be the advertiser’s responsibility. I agree to ensure that all the information on the Parade entry is accurate and not be misleading to the consumer.
10. DISTRIBUTION OF MARKETING MATERIALS IN THE HOME
I understand that no other company may distribute their literature or be present in my Parade model unless they are RGVBA Members and pay the Partner fee of $495 per home or purchase an ad in the Parade Guidebook.
11. ERRORS AND OMISIONS
I agree that the RGVBA is not responsible for any errors or omissions concerning my home, the maps, the write-up narrative, or my ad in the Parade Guidebook, or in any related advertising, press releases, etc. I agree to call any errors to the attention of the RGVBA in writing by JUNE 17, 2020. Write-ups will be edited at the discretion of the Parade of Homes committee for length, grammar, and content.
12. COPYRIGHT POLICY
Photographs and artwork submitted by builders for use in the Parade guidebook must include a written authorization from the owner of the copyrights to use his/her work. For a photographer’s credit to appear with the photograph, the photographer must be a member of the RGVBA. All photographs and artwork submitted by the builder must be free from copyright restrictions and the builder shall indemnify the RGVBA and its marketing agents from claims of copyright infringements resulting from the use of photos and artwork submitted for use in promoting the Parade.
13. SIGNAGE FOR PARADE ENTRIES
Builders will receive one metal yard sign per entry. Additionally, one or two metal signs will be issued for each development. Directional signs should be placed by Saturday, AUGUST 1, 2020 and must be removed immediately after the Parade, AUGUST 11, 2020. The yard signs must be returned to the RGVBA office or designated location by AUGUST 11, 2020. Late sign-in forfeits deposit. All signs will remain the property of the RGVBA. No signage from anyone other than the builder is allowed in front of a Parade Entry, and the builder sign may not contain logos or information for any other entity other than ENERGY STAR® and BUILT TO SAVE™. I agree to abide by the current sign placement policy of the RGVBA as instructed. Permanent model home signs must be pre-approved.
14. SIGN AND FEATHER FLAG PLACEMENT
I will place the Parade entry yard sign in the front yard of the Parade model. A limited number of directional signs will be provided and required to be placed in accordance to municipal regulations along public roadways. The Parade feather flag will be placed in the front yard in order to better direct consumers to the Parade entry. No other feather flags are allowed. No exceptions. All Parade signs, metal and plastic, must be removed immediately the day after the Parade.
15. PARADE SIGNS, FLAGS & MATERIALS
I will return my Parade of Homes signs and feather flags to Across Media Marketing at 1601 N. 8th St, McAllen, TX or to a designated location by August 11, 2020. All signs and materials remain the property of the Builders Association. I agree to reimburse the RGVBA for any signs, flags, and materials damaged or not returned.
16. MOST ENERGY EFFICIENT HOME AWARD
Only homes certified as ENERGY STAR, BUILT TO SAVE, or DOE Zero Energy Rating Home are eligible for this award. Proof (request for certification) that the home is enrolled in the appropriate certification program is required to add the Program's logo to the Parade entry page in the Parade guidebook. Documentation for 'Most Energy Efficient Home Award' must be submitted by a RESNET-certified Rater and must include: 1.) A Confirmed ERI score confirmed by the Rater's Provider; 2.) Photographs of the thermal inspections performed by the Rater including photos of corrections required by the Rater; 3.) Photos of the manometer readings of the final inspection; 4.) Completed program checklists signed by the Rater; 5.) A copy of the Programs certificate and systems decal. Homes with incomplete or improper documentation will be disqualified. Deadline for submission of documents is JULY 25, 2020.
17. USE OF PARADE AWARD SEALS
Participating builders who receive Parade of Homes Awards or recognitions may include the award(s) and seal(s) in their advertising and promotions until FEBRUARY 28 of the following year. After that date, the award may be listed on advertising as text form only. Previous winners still using a previous year’s seal(s) on signage, web, or other advertising must remove them immediately or face disciplinary action from the Association. Failure to comply with the policy on Parade Award Seal usage will authorize the RGVBA to null and void the advertised award(s) or disqualify the builder from current awards.
18. VIOLATION OF PARADE OF HOMES RULES
A violation of the above rules could result in the suspension of Parade participation privileges. Any decisions regarding rule violations will be made by the Parade Committee and are final and binding.
19. RIGHT TO RESCIND PARADE AWARDS
The Parade of Homes Committee has the right to rescind any award given if the builder is found to be in violations of this Participation Agreement.
20. COLLECTION OF PAST DUE FEES
Sponsors, builders, and advertisers are liable for collection fees including attorney and/or court cost if required to collect account. All fees are payable in Hidalgo County, McAllen, TX.
21. COVID-19 SAFETY MEASURES
I agree to abide by any and all safety and health requirements issued by local, state, and federal health officials relating to the COVID-19 pandemic as applicable during the Parade dates to ensure the safety and well-being of all
staff and visitors to my Parade entry.
I HAVE READ AND UNDERSTAND THE ABOVE PARTICIPATION
AGREEMENT AND I AGREE TO ABIDE BY THE TERMS AND
CONDITIONS STATED AND AGREE TO COMPLY WITH THE RULES & POLICIES FOR THE RGVBA PARADE OF HOMES.